Job Title: Administrative Assistant - Junior High and High School

Location: Perkins County Jr. High and High School, Grant, Nebraska
Reports to: Principal/Superintendent

Position Type: Full-time - 10.5 Month Contract
Salary: $18.00-21.00 with benefits
Start Date: April 1, 2025

Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of Perkins County Junior High and High School, a school dedicated to providing a positive and nurturing learning environment for students. The Administrative Assistant will play a key role in facilitating smooth administrative processes, assisting faculty and staff, and ensuring effective communication within the school community.

Key Responsibilities:

• Administrative Support:
  
  
• Provide general clerical support to the principal, staff, and faculty.
• Manage and organize school records, student files, and confidential documents.
• Assist in preparing reports, correspondence, and other documents as needed.
• Answer and direct phone calls, handle inquiries and communicate with parents, teachers, and staff.

• Student and Parent Interaction:
  
  
• Greet students, parents, and visitors, ensuring a positive and welcoming atmosphere.
• Manage student attendance, including tracking absences, tardies, and early departures.
• Communicate with parents regarding student-related matters (attendance, events, etc.).
• Assist with enrollment, student registration, activity and food service bookkeeping, and related paperwork.

• Office Operations:
  
  
• Maintain office supplies and ensure that the school’s inventory is stocked.
• Manage the scheduling of meetings, appointments, and events for school leadership.
• Prepare and distribute newsletters, announcements, and other school communications.
• Assist with organizing school events, field trips, and extracurricular activities.

• Technology and Systems:
  
  
• Assist with the use and maintenance of school software for attendance, grading, and student information.
• Support the principal and staff with basic tech troubleshooting.

• Coordination of Services:
  
  
• Coordinate the scheduling and communication for substitute teachers.
• Assist with the preparation of classroom materials and supplies.
• Support various school committees and special projects as needed.

Qualifications:

• High school diploma or equivalent required; Associate's degree or higher preferred.
• At least 2 years of experience in an administrative or office support role, preferably in an educational setting.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work effectively with students, parents, staff, and visitors.
• Familiarity with school systems and basic office equipment (copiers, fax machines, phones, etc.).

Physical Requirements:

• Ability to sit or stand for extended periods.
• Ability to lift and carry light to moderate office supplies or materials.
• Occasional bending, reaching, and walking around the school grounds.

Personal Attributes:

• Patient, friendly, and approachable demeanor.
• Strong attention to detail and a proactive attitude.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and adaptability in a fast-paced environment.

How to Apply:

Interested candidates should submit a resume and cover letter to mark.jolliffe@perkinscountyschool.org or apply directly through our website at www.perkinscountyschools.org. The application deadline is February 14, 2025.

 

Perkins County Junior High and High School is an equal opportunity employer and values diversity in the workplace. We encourage all qualified individuals to apply.

 

This position is a wonderful opportunity to contribute to a thriving school community while supporting the educational goals of our students and the needs of our staff. We look forward to receiving your application!